From Plan to Perfection
We've been industry leaders for two decades. Because we apply our industry expertise, a passion for precision, and bring a depth of expertise that elevates every event we are proud to be consulted on. Working seamlessly as an extension of your team, we provide the insight, resources, and experience that turn your vision into a flawless reality. With our knowledge at your fingertips, you are empowered to lead with confidence, knowing every detail has been thought through — so attendee experience and impact is optimum and you can shine when it matters most.
1. Project Initiation
We begin by establishing your needs, vision, and challenges. Together we creating a clear brief, then establish how best to achieve this. We design a detailed roadmap including budgets, locations and stage reviews, which guides our efforts to tailoring a programme aligned with your objectives.
3. Selection & Negotiation
Working closely with you, we facilitating site visits/conference calls with suppliers and finalise which options to proceed with. Our team conducts final negotiates on your behalf and assists with contract management, always assessing against objectives to minimise your financial exposure and protect your interests, to ensure beneficial outcomes.
5. Event Execution
At the heart of every unforgettable event is meticulous planning — and that’s where we shine. From concept to final checklist, we handle every detail so that when event days arrive, everything is perfectly in place and ready to run seamlessly. We then hand over the reins to you or the event manager with complete confidence, knowing the hard work is done. And while we step back to let you enjoy the spotlight, rest assured we’re always close by, ready to step in should the unexpected arise.
2. Research & Refine
Next, we conduct thorough research on the most appropriate suppliers, including venues, speakers, staff, technology, catering, and activities/entertainment, presenting a tailored proposal of options that meet your vision, together with recommendations.
4. Pre-event Planning
Utilizing our industry experience, bespoke event planning systems and our trademark proactive planning methodology, we meticulously prepare for your event, conducting stage reviews, dotting i's and crossing t's, performing cross-checks and working with you to ensure nothing is overlooked, to help shape the event/programme's success.
6. Post Event Support
After the event, we conduct a thorough follow-up, from billing and reconciling budgets, to 'learn from experience' reviews, all to help refine for your future programs. Working on a long-term basis with our clients enables us to develop a deep understanding of their needs, operating as an extension of their team. Creating a trusting, mutually beneficial and enjoyable working partnership.
Here's what our clients say about partnering with us...
Elliot, Talent Manager, Asset Management Company
"Your attention to and execution of our requirements went above and beyond. It was a real pleasure working with you and a weight off my mind to have Meetings Matter take control".
