2-day Medical Conference
Award-winning leadership programme to develop the company's future leaders
Overview
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Industry: Royal College (London)
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Company Size: professional medical body with 19'000 memebers.
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Services Required: enue find, accompanied site visits, contract reviews, event planning, remote support. + Hybrid solution to accommodate Covid-19 enforced restrictions.
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Location: Various UK cities on rotation.
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Attendees: 100. 80 UK, 10 international, 10 staff.
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Relationship length: Continuous since 2008
Case Background
Since 2008 Meetings Matter have been venue sourcing & event planning for (more than) one of London's Royal Colleges. This particular programme hosts a plethora of GP's & Doctors from across the UK, and is vital for them to review & set exam questions for future practitioners. With an intense itinerary, the 2-day programme involves a complex combination of break-out sessions utilising several rooms, a main plenary and group dinner. And when Covid meant travel was restricted, the college looked to Meetings Matter to provide a hybrid solution to enable continuation until they returned to in-person provision.
Event in Brief:
Main room for 100 cabaret
100 bedrooms x 2 nights
6 Break-out rooms (3 x 18 cabaret, 3 x 16 boardroom)
Relaxed onsite dinner
Needs & Challenges:
"We need a partner with a detailed understanding of the inner workings of this complex event, for this event to be a success.
Break-out proximity of vital importance.(complex, differing & changing proximity, layout and capacity requirements throughout the programme).
Tight schedule, so efficiency of maximum importance
Location needs to change each year to allow varied attendance.
NEW: Back-up Hybrid option in place, to safeguard against disruption from further lockdowns that may prevent delegates from traveling.
Our Solution:
Developing a long-term partnership with this Royal College has resulted in an intrinsic understanding of the driving factors behind the programme requirements. This allowed us to pro-actively advise of new technologies that could enable the programme to run effectively despite uncertainties, as if we were part of the clients' own in-house staff.
Over the years we have also been able to head off potential venue generated problems at planning stage, minimising stress client-side & allowing the events to run smoothly year on year.
Client Thoughts
You have been super organised and sourced brilliant locations across the country, not forgetting your amazing negotiation skills kept us within budget for all the events.
Even up to the last minute you were available to handle any issues, and at all times you have been proficient and professional, and always responds back promptly / efficiently.
I've thoroughly enjoyed working with you and I've learnt a lot from you in terms of planning and executing successful events.
Thank you for sharing your expertise!
Exams Exec, (Royal College, London)
To respect the privacy of our valued clients, we have withheld the identity of those who kindly provided these testimonials. If you would like to work with us, please get in touch and we will gladly supply verification.